Parent/guardian, please complete the following form to request a need-based scholarship. We have limited scholarships available, but will do our very best to ensure our programming is accessible to everyone, regardless of current financial conditions.  Please note, full scholarships are only granted on rare occasions.

Scholarship facts:

  • Full or partial scholarships are granted based on financial need, and are distributed on a first come, first served basis.
  • A place will be held in your requested course once your scholarship application is received. 
  • All provided information is confidential. 
We follow King County Housing Authority guidelines on low-income status. However, we understand that special circumstances could provide reasoning for tuition assistance.

Please contact Juliann Petkov with any questions: juliann@hugohouse.org  (206) 456-4010

Job Title: Development and Administrative Assistant

Reports to: Development Director and Executive Director

Purpose: To engage and support Hugo House patrons, donors, and volunteers, and to provide administrative support to executive and development staff, including database management and registration duties.  

 

JOB SUMMARY

 

CRM Database Management

  • Direct responsibility for maintenance and management of CRM database (CiviCRM)
  • Maintain data integrity and ensure accuracy of patron and purchase records (donation entry, class tracking, refunds, and membership)
  • Generate reports and pull data for all departments, as needed
  • Train front desk staff and colleagues on database usage, as needed
  • Resolve inconsistencies, user issues, and concerns


Development and Membership Support  

  • Administers membership program, which includes timely communications to expiring, lapsed, and new members
  • Maintain accurate member information in database and schedule for renewal solicitation
  • Evaluate membership benefits and current trends to build program and administration efficiencies
  • Supports donor communications including: mailings, donor acknowledgements, and donor benefits in a timely and efficient manner
  • Records and tracks donor and prospect activity
  • Provides support to Development Director, as needed

 

Executive Assistance:

  • Coordinates Board meetings; distributes agenda packets, tracks and assists communications, takes minutes, and maintains online records
  • Edits Word and Excel documents, as requested
  • Perform general office support duties such as filing, copying, and mailings
  • Provides ad-hoc project support to Executive Director, as needed
  • Assists with scheduling and managing executive meetings

 

Registration:

  • Serves as point person for student correspondence. Notifies students of class cancellations, scheduling changes, and any other information relevant to their class attendance
  • Processes class registrations, refunds, credits, transfers gift certifications and more
  • Reviews and tracks class scholarship applications

 

Administration & Customer Service:

  • Recruit, hire, and oversee volunteers including tracking and recording volunteer hours
  • Manage event tracking: sales, demographics, income, and attendees
  • Attend and oversee some readings and events as needed and arrange for event volunteers
  • Offers Hugo House event support when needed, helps coordinate volunteers and merchandise sales
  • Staffs front desk as needed, handles calls and walk-in visitors
  • Schedules the front desk and bar staff shifts
  • Answers phones and routs emails to appropriate staff as needed

 

Qualifications:

  • B.A. or equivalent
  • Familiarity with literature and/or contemporary writers
  • Excellent written and verbal communication skills
  • Meticulous attention to detail
  • Excels at staying on top of multiple deadlines
  • Demonstrated excellence in judgment, problem solving, and decision-making
  • Ability to learn and adapt quickly
  • Initiative and the ability to think critically
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint)
  • Experience with CRM database maintenance, running reports, pulling data
  • Strong organizational skills
  • Discretion with privileged information
  • Ability to juggle many responsibilities and demands on time
  • Must be able to prioritize and work independently and also enjoy working closely in a support role with others.
  • Willingness to be flexible in work schedule as needed

 

Title VII of the Civil Rights Act of 1974 prohibits discrimination in employment. Recognizing its legal as well as social obligation to afford equal opportunity, Hugo House maintains an affirmative action policy as part of its inclusive hiring practices. It is Hugo House’s intent to maintain a diverse work force that represents our community. Our approach to diversity is intended to provide not only equal employment opportunities to minorities, women, and persons with disabilities, but also to recognize and value people with ethnic, cultural, and other differences, such as religion, ancestry, language, national origin, culture, age, gender, sexual orientation, and marital status. 

Job title: Finance & Administration

Reports to: Business & Operations

Purpose: To assure the smooth functioning of the organization by accounting and tracking finances of Hugo House activities.

About Hugo House: The hub of Seattle’s vibrant community of writers and readers, Hugo House opens the literary world to everyone who loves books or has a drive to write. Through classes for adults and programs for teens, Hugo House helps writers find their voice, explore deeper truths, and refine their craft. Readings and other events welcome all who believe in the power of words to connect people to one another and celebrate the diversity of our city.

 

JOB SUMMARY

Assist with the development of annual budget

Track budget and create monthly projections, working closely with other staff

Use existing reporting systems for bookkeeping of sales: registration, box office, books, café (codes, collates income and expense; ensures related invoices get paid to third parties, and more)

Enter credit card data into QuickBooks and manage credit card bill reconciliations

Accounts payable: prepare invoices, input data into QuickBooks, distribute checks

Accounts receivable and cash receipts: input all data into QuickBooks  and manage bank deposits

Responsible for all accounting files

Responsible for payroll processing which includes timesheet tracking, all data entry, tax payments and reporting

Track and report non-monetary assets such as inventory, in-kind donations, and scholarships

Prepare monthly and year-end financial statements  

Prepare and evaluate contracts for teachers, event curators, and other Hugo House contractors and ensure tax compliance by collecting  W-9 information and invoices

Assist with managing internal rental contracts of Hugo House space

Manage bar inventory, monthly

Year-end closing and audit preparation, working closely with annual auditor

As needed, provide information to patrons, assist with registration and other purchases

Other duties as agreed upon

 

QUALIFICATIONS

BA in business, finance, or related field preferred; equivalent experience acceptable

Meticulous attention to detail

Knowledge of cash and accrual accounting systems

Demonstrated understanding of non-profit financial best practices

Experience working with QuickBooks

Familiarity with CRM systems

Proficiency in MS Office Suite (Word, Excel, PowerPoint)

 

Salary: DOE

Position may be full or part-time (30-40 hours with benefits package; or will consider possibility of contract basis)

Start Date: March

Title VII of the Civil Rights Act of 1974 prohibits discrimination in employment. Recognizing its legal as well as social obligation to afford equal opportunity, Hugo House maintains an affirmative action policy as part of its inclusive hiring practices. It is Hugo House’s intent to maintain a diverse work force that represents our community. Our approach to diversity is intended to provide not only equal employment opportunities to minorities, women, and persons with disabilities, but also to recognize and value people with ethnic, cultural, and other differences, such as religion, ancestry, language, national origin, culture, age, gender, sexual orientation, and marital status. 

 Please use the form below to submit your cover letter and resume.

Hugo House has two performance spaces: the 1700-sq-ft backyard and the Cabaret, both of which are available for rental on a case-by-case basis.

The Backyard allows seating for 150 with extra space for tables or additional guests as needed. Enclosed from street traffic by hedges of tall Thuja trees, the open space is ideal for any outdoor, private occasion. Rate of $65 per hour.

The Cabaret has a 64-sq-ft wooden stage and comfortable seating for 60. Basic lighting and a small PA system and speakers are also available. Rate of $75 per hour.

Classrooms range from 300 to 500 square feet and accommodate roughly 16-20 seats around a table. Rate of $55 per hour.

If you're a Hugo House member, please simply submit your request form below and a Hugo House staff person will be back in touch within 2-3 business days to coordinate logistics and capture your payment. 
  • 1 month commitment (30 days)  $175
  • 3 month commitment - $420 (Save 20%) – available until June 1, 2017
  • 6 month commitment - $735 (Save 30%) – available until March 1, 2017

Hugo House has two performance spaces: the 1700-sq-ft backyard and the Cabaret, both of which are available for rental on a case-by-case basis.

The Backyard allows seating for 150 with extra space for tables or additional guests as needed. Enclosed from street traffic by hedges of tall Thuja trees, the open space is ideal for any outdoor, private occasion. Rate of $65 per hour.

The Cabaret has a 64-sq-ft wooden stage and comfortable seating for 60. Basic lighting and a small PA system and speakers are also available. Rate of $75 per hour.

Classrooms range from 300 to 500 square feet and accommodate roughly 16-20 seats around a table. Rate of $55 per hour.


Scribes provides an opportunity for middle- and high-school students to engage with the creative-writing community and to participate in fun and mind-stretching programming that includes instruction from accomplished writers, writing exercises, interdisciplinary field trips, and exposure to a diverse range of genres, forms, and writers.


Sessions are facilitated by professional writers who will help you bring out the best in your work. Each session is composed of 20 students and two literary teaching artists. Class runs for two weeks, Monday–Friday, 10 a.m.–4 p.m. Students readings are presented to the community at the end of each session on Thursday evening. Student work will be published online on our Young Writers Blog.

This summer we are continuing our successful Scribes partnership with EMP Museum at the Seattle Center and are introducing a new partnership with MOHAI (Museum of History and Industry) in South Lake Union. These camps are modeled after our traditional Scribes camp, so still expect activities and instruction in all genres (fiction, nonfiction, and poetry, along with experimental forms). Instructors will integrate museum exhibits into the overall Scribes curriculum, and students will tour the museums with a writer's eye.

For more information about these camps, please refer to our Scribes page online or contact Scribes coordinator, Angela Wilhite.


Available Sessions:

  • Scribes at MOHAI (Session IV): July 25-August 5, 2016  (for students completing 8th-12th grades) only 2 spots left
  • Scribes at Hugo House (Session V): August 8-19, 2016  (for students completing 9th-12th grades) 
  • Scribes at Hugo House (Session VI): August 8-19, 2016  (for students completing 9th-12th grades) 


Closed Sessions:

  • Scribes at EMP (Session I): July 11-22, 2016  (for students completing 8th-12th grades)  
  • Scribes at Hugo House (Session II): July 18-29, 2016  (for students completing 7th-8th grades) 
  • Scribes at Hugo House (Session III): July 18-29, 2016  (for students completing 9th-12th grades)


Instructors: The camp is taught by experienced local and visiting teaching artists, all who design unique curriculum and interactive writing activities. Recent teaching artists include O. Henry Story Prize winner Emma Törzs, New York Times Editor's Choice recipient Peter Mountford, and Iowa Writers Workshop alumna and Kundiman fellow Jane Wong. The camp also features several guest artists providing a diverse instruction experience.

Tuition: With the exception of Scribes at EMP, all camps have a tuition of $725. Scribes at EMP is $700 and 10% off tuition for EMP members. 

Financial Aid: Need-based full and partial scholarships and payment plans are available. Once admitted, we will email your family a need-based scholarship application. Please contact Angela with any questions.

Application Process: Interested students apply to Scribes via an online application (personal statement + short writing sample). We are looking for students who are excited about writing, are interested in learning how to talk about their writing process and challenges, and are ready to be contributing members of a creative literary environment. All skill levels are welcome. 

Once submitted, you will receive an electronic notification that your application has been received. Once it is reviewed, you will be contacted about acceptance and then sent a tuition invoice. 

Acceptances are rolling--you can expect a notification within two weeks of applying.


Have a question? Please contact Hugo House (welcome@hugohouse.org) or 206-322-7030.




Parent/guardian, please complete the following form to request a Scribes tuition payment plan.

Payment plan facts:

  • Payment plans do not require proven need
  • Tuition must be paid in full one week prior to start of session. 
  • All provided information is confidential.
  • If you qualify for a scholarship, you can also request a payment plan
We will contact you to set up a payment schedule that works for your family.

Please contact Hugo House (welcome@hugohouse.org or 206-322-7070) with any questions.

Parent/guardian, please complete the following form to request a need-based scholarship.

Scholarship facts:

  • Full or partial scholarships are granted based on financial need. 
  • Families will be sent a tuition invoice with the tuition due date less the granted scholarship.
  • All provided information is confidential. 
We follow King County Housing Authority guidelines on low-income status. However, we understand that special circumstances could provide reasoning for tuition assistance.

Please contact Hugo House (welcome@hugohouse.org or 206-322-7030) with any questions.

About Made at Hugo House

The Made at Hugo House program provides education, space, and resources for up to six emerging writers in the Seattle area per year to support the development of new work. Applicants are selected for the Made at Hugo House program based on the excellence of their writing and ability to complete the proposed project. Projects may include (but are not limited to) completing the first draft of a novel, developing and workshopping a solo play, or creating a manuscript of poetry.


Benefits of the Program

  • A supportive writing cohort and environment
  • Minimum of one free Hugo Class per quarter
  • Use of our shared writing offices
  • Access to Hugo House readings and performances
  • Opportunities to develop teaching skills
  • Two public readings
  • Professional development consultation from working writers, agents, and more.

 

What the Program Supports

  • The development and presentation of new work 
  • Projects that will be completed in one year, from October to September
  • Works not previously published and/or produced (excluding excerpts or individual poems or stories that are part of a larger project)
  • Works of writing, including, but not limited to, poetry, fiction, nonfiction, plays, translation, graphic novels and comics, and multimedia and cross-disciplinary works
  • Projects culminating in a reading, event, or performance

 

Who Can Apply
Applicants must meet all of the following criteria:

  • An individual artist (No groups, collaborations, companies or organizations.)
  • Resident of the Seattle area at the time of application and through completion of the fellowship period able to provide proof of residency if selected
  • Age 18 or older
  • Cannot be a current staff, board, or committee member of Hugo House
  • Cannot be a graduate or undergraduate student in any degree program during the fellowship period

 

Selection Process & Criteria

Applications are reviewed by Hugo House staff and a panel of writers working in a variety of disciplines. The panel will select program participants based on the following criteria:

  • Artistic excellence of work samples
  • Quality of the proposed project
  • Feasibility of and ability to complete the project

 

 Application Materials

Applications must include the following items:

  • Artist biography
  • Artist résumé/CV
  • Project description
  • Writing sample and description (as outlined by the guidelines below) 

Incomplete application or applications that do not follow the submission guidelines will not be considered. Only one application per writer annually.

Artist Biography

Your biography should include information indicative of your writing life and aspirations. (Maximum 150 words)

Artist Résumé/CV

You résumé/CV should include professional and academic experience; awards; publications; and other achievements pertinent to your writing. (Maximum 2 pages)

Project Description

The project description should be 1-2 pages and include: 

  • An overview of the project
  • Your goals for the project (e.g., finishing a draft of a novel or writing and performing a monologue)
  • How this project will support your growth as a writer
  • How this project would benefit from the support of the Made at Hugo House program

Writing Sample and Description

The writing sample description should give context to the writing samples and explain if they are complete works, excerpts, or works-in-progress, as well as how they fit with the proposed project or represent the applicant’s work as a whole (maximum 100 words).

Manuscript Guidelines

Please submit a writing sample of up to 15 pages, plus a cover page with your work sample description. All samples must be submitted as Word documents or PDFs (.doc, .docx, and .pdf only) in a 12-point font size. Prose should be double-spaced. Each page should be numbered and include your last name. Submit your best writing.

 

Deadline & Notification

Applications to the Made at Hugo House fellowship are due by March 31. No late applications will be accepted. Applicants will be notified by June 1.


Questions?

Contact Christine Texeira: christine@hugohouse.org

 

SELECTION CRITERIA

Applicants for the position should be practicing, published writers of poetry as well as accomplished and dedicated writing teachers who are experienced working with writers of all levels in a traditional workshop setting, as well as on a one-on-one basis as a mentor offering criticism and professional-development advice. 

Applicants should have a specific artistic project they are working on during their residency (e.g., developing a manuscript for publication) and should have a special interest in helping writers become better writers and fostering an appreciation of the craft.

Previous writers-in-residence include Rebecca Brown, Charles Mudede, Wendy Call, Karen Finneyfrock, David Wagoner, Kathleen Alcala, and others.

Applications are due by March 31, 2017. Responses will be sent by June 1. Please submit the application through submittable. Full details regarding the application process are below.


EXPECTATIONS

Duration: Sept. 15, 2017, through June 15, 2018. The term is renewable at the discretion of Hugo House with a two-term limit.

Mentorship: Writers-in-residence hold weekly office hours (45 hours over nine months per term) where they mentor Hugo House community members by offering criticism on their writing projects as well as professional-development advice about the writing process, finding an agent, publishing, and other writerly concerns in a one-on-one setting. Writers-in-residence are responsible for coordinating their own appointments and must maintain a log of appointments for tracking and grant purposes. A private office is provided for meetings and for writers-in-residence to have space to work on their artistic projects.

Writers-in-Residence will mentor Made at Hugo House Fellows, meeting with them 5-6 times per year.

Community Outreach: Writers-in-residence act as ambassadors of Hugo House and advocates for writing in the community. Hugo House staff will oversee efforts of community outreach. We require Writers-in-Residence to offer separate workshops/lectures/presentations outside of Hugo House’s location to communities with little access to the arts; and participate in 2 readings at Hugo House (organized by Hugo House); and curate, host, or participate in other Hugo House events and/or development activities as needed or available.

Teaching: The writer-in-residence teaches a minimum of two six-week classes per calendar year (subject to approval) as part of the Hugo Classes program. The writer will receive separate compensation for teaching.

 

COMPENSATION

$500 per month stipend for nine months, plus additional compensation for Hugo Classes; access to a vibrant and growing community of, by, and for writers; an opportunity to work with a committed staff in a creative work environment; and support and encouragement for artistic projects. Each writer-in-residence has 24 hour access to a private writing office in the Hugo House temporary space to work on their writing project, or hold meetings. Details about Hugo House’s permanent space are not confirmed, and a private office cannot be guaranteed after our move.

 

TO APPLY

Write a cover letter of no more than 500 words that includes a description of your potential residency; your artistic project; your plans/ideas for community outreach; and your teaching/mentoring philosophy. Please include a writing sample (maximum of 10 pages) and curriculum vitae.

Applications are due by March 31, 2017, and will be judged by a panel of Hugo House staff, and community members.

Questions may be addressed to christine@hugohouse.org

Hugo House is committed to equity and employs teachers of all backgrounds. Professional and academic opportunity is a privilege. If you do not meet some of the eligibility requirements, but have demonstrated success in other categories, our panel will weigh the components of your application accordingly.