Job title: Development and Administrative Assistant
Reports to: Development Director and Executive Director
Position: Part Time/Hourly (20 hrs/week)



Hugo House is a nonprofit literary arts organization located in Seattle with a 20-year history as the city's hub for writers. In the fall of 2018, Hugo House moved into a new facility in the heart of the city, which has enabled dramatic growth in classes and event programming. One of the nation’s leading community-based centers for the literary arts, Hugo House has a vision to open the literary world to anyone who loves books or has a drive to write. Hugo House offers year round creative writing programming for youth, including single day workshops, year-long cohorts, open mic nights, and summer writing camps.


OVERVIEW

To engage and support Hugo House patrons, donors, and volunteers, and to provide administrative support to executive and development staff, including database management. Requires occasional evening hours.


JOB SUMMARY

CRM Database Management

  • Direct responsibility for maintenance and management of CRM database
  • Maintain data integrity and ensure accuracy of patron and purchase records (donation entry, class tracking, refunds, and membership)
  • Generate reports and pull data for development department, as needed
  • Train front desk staff and colleagues on database usage, as needed
  • Resolve inconsistencies, user issues, and concerns
  • Back-up support on class registrations quarterly

Development and Membership Support

  • Process gifts and enter gift and donor data into database
  • Prepares and tracks formal acknowledgment letters and ensures information is entered into database
  • Administers membership program, which includes timely communications to expiring, lapsed, and new members
  • Maintain accurate member information in database and schedule for renewals
  • Supports donor communications including: mailings, donor acknowledgements, and donor benefits in a timely and efficient manner
  • Records and tracks donor and prospect activity
  • Provides support to Development Director, as needed
  • Maintain strict confidentiality about all donor information

Executive Assistance:

  • Coordinates Board meetings; distributes agenda packets, tracks and assists communications, and      maintains online records
  • Edits Word and Excel documents, as requested
  • Perform general office support duties such as filing, copying, and mailings
  • Provides ad-hoc project support to Executive Director, as needed
  • Assists with scheduling and managing executive meetingss

Volunteer Coordination:

  • Recruit, hire, and oversee volunteers including tracking and recording volunteer hours

Qualifications:

  • Experience in and/or familiarity with nonprofit fundraising
  • B.A. or AA degree preferred
  • Familiarity with literature and/or contemporary writers a plus
  • Excellent written and verbal communication skills
  • Meticulous attention to detail
  • Ability to learn and adapt quickly
  • Initiative and the ability to think critically
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint)
  • Experience with CRM database maintenance, running reports, pulling data
  • Strong organizational skills
  • Excels at staying on top of multiple deadlines
  • Demonstrated excellence in judgment, problem solving, and decision-making
  • Discretion with privileged information
  • Ability to juggle many responsibilities and demands on time
  • Must be able to prioritize and work independently and also enjoy working closely in a support role with team members.
  • Share Hugo House’s commitment to building an antiracist organization
  • Pay $18.00 - $22.00 / hr depending on experience and qualifications.

We encourage applications from BIPOC (Black, Indigenous, and people of color) and other people underrepresented in literary arts administration. Hugo House is committed to becoming an antiracist organization and strives to remove barriers that might discourage any person from working here. Racial equity is one of four goals in our strategic plan and we are developing specific action steps to pursue diversity, equity, and inclusivity throughout the organization.

Scribes is an intensive summer creative writing program for students entering 5th-12th grade in the Fall of 2021. Students will acquire a tool kit of literary forms, learn exercises and techniques to develop their writer’s voice, be exposed to diverse literary texts, receive serious feedback from instructors and peers, and examine the inner and outer world with a writer’s eye.

Program Details:

  • Each Scribes camp is made up of two instructors and 20 students, with one or two guest artists.
  • Each camp will last for one week, meeting Monday through Friday, 10am-3pm, with an hour lunch break from 12-1pm each day.
  • Community readings will be scheduled at the discretion of each camp's instructors.
  • Each camp will produce a digital collection of the students' work.
  • Camps will be split by grade level into three groups: campers entering grades 5-6, 7-8, and 9-12.
  • High School camps will NOT be open to middle school participants.

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For summer 2021, Hugo House will hold 15-18 Scribes camps, beginning July 5th and ending August 13th. All camps should be prepared to take place online via Zoom, using Google classroom for teaching materials and student work. Both platforms will be provided by Hugo House. Instructors are also welcome to use other platforms and media of their choosing, keeping in mind appropriate internet usage for the age group they are teaching.  

We’re asking all potential instructors, new and returning, to apply through a common application process. This will help us communicate information about the program, as well as track scheduling requests, update info necessary for grants, learn about teaching styles in order to create complementary co-instructors, and to understand each  instructor's vision for Scribes 2021.  

Additionally, all new applicants will submit an application and may be selected for an interview process, assuring all qualified applicants get a chance at open positions.      

Scribes Instructor Eligibility Requirements

  • Three years of experience teaching middle school and/or high school aged youth.
  • Creative writing publication history.
  • Demonstrated presence in the literary arts community (Seattle or elsewhere).
  • Teacher's certificate or undergraduate degree in a related field (MFA preferred, but not required).

Hugo House is committed to equity and employs teachers of all backgrounds and identities. We recognize that professional and academic opportunity is a privilege, one that is not equitably available in our society. If you meet two/three of the four eligibility requirements, and have demonstrated success in the other categories, our panel will weigh the components of your application accordingly. 

Application deadline: Monday, January 11. Hiring decisions will be made by mid February, at latest.   

Stipend: Instructor pay for curriculum preparation and one-week camp will be $1,600.    

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Application Details    

For new Scribes instructors, we ask for the following:

  • Up-to-Date Resume (experience teaching youth required)
  • One one-hour sample lesson applicable to Scribes
  • Short essay answers (in place of a cover letter)

As a teaching team, two Scribes instructors design the curriculum for their Scribes session. Things to consider when designing curriculum:

  • Student age/grade
  • Potential digital platforms, tools, and resources (to pair with writing activities)
  • Interactive writing activities and prompts (both individual and group)
  • Diverse texts to expose students to
  • Inclusive & equitable teaching practices
  • Limited budget for supplies (time to get resourceful!)
  • Potential guest artists


HUGO HOUSE REQUIREMENTS:

In order to contract with Hugo House, teachers must submit a W9 and UBI number with their contract. If you have any questions, please don't hesitate to contact Keliko Adams via email at keliko@hugohouse.org

Scribes is an intensive summer creative writing program for students entering 5th-12th grade in the Fall of 2021. Students will acquire a tool kit of literary forms, learn exercises and techniques to develop their writer’s voice, be exposed to diverse literary texts, receive serious feedback from instructors and peers, and examine the inner and outer world with a writer’s eye.

Program Details:

  • Each Scribes camp is made up of two instructors and 20 students, with one or two guest artists.
  • Each camp will last for one week, meeting Monday through Friday, 10am-3pm, with an hour lunch break from 12-1pm each day.
  • Community readings will be scheduled at the discretion of each camp's instructors.
  • Each camp will produce a digital collection of the students' work.
  • Camps will be split by grade level into three groups: campers entering grades 5-6, 7-8, and 9-12.
  • High School camps will NOT be open to middle school participants.

---------------------------------------------------------------------------------------------------------------------------------


For summer 2021, Hugo House will hold 15-18 Scribes camps, beginning July 5th and ending August 13th. All camps should be prepared to take place online via Zoom, using Google classroom for teaching materials and student work. Both platforms will be provided by Hugo House. Instructors are also welcome to use other platforms and media of their choosing, keeping in mind appropriate internet usage for the age group they are teaching.

We’re asking all potential instructors, new and returning, to apply through a common application process. This will help us communicate information about the program, as well as track scheduling requests, update info necessary for grants, learn about teaching styles in order to create complementary co-instructors, and to understand each  instructor's vision for Scribes 2021.

Additionally, all new applicants will submit an application and may be selected for an interview process, assuring all qualified applicants get a chance at open positions.

Scribes Instructor Eligibility Requirements

  • Three years of experience teaching middle school and/or high school aged youth.
  • Creative writing publication history.
  • Demonstrated presence in the literary arts community (Seattle or elsewhere).
  • Teacher's certificate or undergraduate degree in a related field (MFA preferred, but not required).

Hugo House is committed to equity and employs teachers of all backgrounds and identities. We recognize that professional and academic opportunity is a privilege, one that is not equitably available in our society. If you meet two/three of the four eligibility requirements, and have demonstrated success in the other categories, our panel will weigh the components of your application accordingly.

Application deadline: Monday, January 11. Hiring decisions will be made by mid February, at latest.

Stipend: Instructor pay for curriculum preparation and one-week camp will be $1,600.

---------------------------------------------------------------------------------------------------------------------------------


Application Details

For returning Scribes instructors, we ask for the following:

  • Information about when and what you are able to teach.
  • Short essay answers (in place of a cover letter)

As a teaching team, two Scribes instructors design the curriculum for their Scribes session. Things to consider when designing curriculum:

  • Student age/grade
  • Potential digital platforms, tools, and resources (to pair with writing activities)
  • Interactive writing activities and prompts (both individual and group)
  • Diverse texts to expose students to
  • Inclusive & equitable teaching practices
  • Limited budget for supplies (time to get resourceful!)
  • Potential guest artists

HUGO HOUSE REQUIREMENTS:

In order to contract with Hugo House, teachers must submit a W9 and UBI number with their contract. If you have any questions, please don't hesitate to contact Keliko Adams via email at keliko@hugohouse.org

THANK YOU FOR YOUR INTEREST IN YOUTH PROGRAMS AT HUGO HOUSE!

Welcome to the submission portal for youth teaching artists at Hugo House. Please read the descriptions of youth programs on our website to familiarize yourself before applying as a teaching artist with us.

We are currently hiring teaching artists for youth classes, field trip workshops, and youth writing circles.

Youth Classes

  • Targeted towards youth in grades 5th-12th. Specific grade ranges for your class should be narrower. 
  • Classes will be focused toward writing genres of your choosing. Feel free to be creative!
  • Classes take place within a quarter: Fall (September-December), Winter (January-March), or Spring (April-June).
  • Class sessions will be scheduled for 90 minute increments on weekdays or weekends, depending on your schedule and Hugo House Zoom room availability.
  • Generally, class enrollment is set at a maximum of fifteen and a minimum of five students. If fewer than five students register for a class, it may be cancelled.
  • Pay rate for classes is $180 per 90-minute class session.
  • All classes are held via Hugo House Zoom classrooms. 

Field Trip Workshops

  • For school groups in grades 6th-12th.
  • Schools request a one-hour workshop with a teaching artist for a specified genre on specific dates. Field trips take place during regular school hours.
  • Schools pay $100, which is paid directly to the teaching artist. Hugo House offers scholarships for schools that can't pay the full $100 teaching artist fee.
  • Group sizes may be up to 20 students, with a teacher from the school also present and available for classroom management.
  • All field trips are held via Hugo House Zoom classrooms.

Youth Writing Circles

  • We offer two weekly drop-in writing circles: Write Time for teens ages 13-19 and Kids Write-In for students in elementary school.
  • Teaching artists commit to leading a writing circle throughout the quarter they are applying to teach for. (Ex: if you apply to teach Write Time for Spring quarter, you are committing to teach every Write Time session in Spring quarter.)
  • Pay rate for writing circles is $100 per session.
  • Only teaching artists who have taught with our youth programs in the past year may apply to lead a writing circle.


SAMPLE CLASS or WORKSHOP DESCRIPTION:  

  • True Crime for Teens: Teenage life is full of drama! Drawing from  personal experiences with baffling behaviors, untrustworthy characters, and local gossip, students will write suspenseful, mysterious stories for and about modern teenage life, reflecting on how these experiences shape their relationships with others and with themselves. For students in 9th-12th grade. Takeaways: Students will come away with an outline plotted for their own true crime story, detailed descriptions of their main characters, a scene that effectively uses dialog to move the plot forward, and tips to help students complete their stories moving forward!
  • I Write Myself: Who am I? What do I believe? What is my identity? Students will reflect on these questions, and others, as they read and write poetry to explore and express the many facets of their unique identities. For students in 7th-8th grade. Takeaways: Students will leave this class with 3-5 completed poems affirming and celebrating themselves while also skillfully utilizing poetic devices like repetition, metaphor, alliteration, etc.
  • The Hero's Journey: Throughout time and across cultures, hero stories have entertained our imaginations and reflected some of the best storytelling to be found, however, many of these stories portray outdated stereotypes about who is a hero and what makes a villain. In this class, students will analyze diverse hero stories to learn the formula and begin writing their own epic quest, filled with heroes, villains, and landscapes reflecting their own values about what it means to be a hero. For students in 5th-6th grade. Takeaways: Students will leave this class having built their own world for this journey, including characters, creatures, and all other elements to write their own heroic story.


ABOUT SELECTION CRITERIA

When selecting classes and/or workshops, we are looking for a fit with our current curricular needs, including a balance of genre and age-level, skill-level required of the students, and the potential for the curriculum to also enhance students' social/emotional development. 

When hiring teaching artists, we consider a combination of prior teaching experience, publication history, active engagements in the literary/arts world, strength of teaching evaluations from either Hugo House or other institutions, and strength of the submitted teaching philosophy, including a teacher's ability to differentiate instruction, incorporate social/emotional learning, and teach to social justice themes.


HUGO HOUSE REQUIREMENTS

In order to contract with Hugo House, teachers must submit a W9 and UBI number with their contract. Please contact youth@hugohouse.org with any questions or concerns regarding this process.

About the Hugo Fellowship

The Hugo Fellowship program provides education, space, and resources for up to six emerging writers in the Seattle area per year to support the development of new work. Applicants are selected for the program based on the excellence of their writing and ability to complete the proposed project. Projects may include (but are not limited to) completing the first draft of a novel, developing and workshopping a solo play, or creating a manuscript of poetry.


Benefits of the Program

  • A supportive writing cohort and environment
  • Minimum of one free Hugo Class per quarter
  • Use of our shared writing offices (pandemic-dependent)
  • Access to Hugo House readings and performances
  • Opportunities to develop teaching skills
  • Two public reading opportunities
  • Professional development consultation from working writers, agents, and more.

 

What the Program Supports

  • The development and presentation of new work 
  • Projects that will be completed within one year, from September to August 
  • Works not previously published and/or produced (excluding excerpts or individual poems or stories that are part of a larger project)
  • Works of writing, including, but not limited to, poetry, fiction, nonfiction, plays, translation, graphic novels and comics, and multimedia and cross-disciplinary works
  • Projects culminating in a reading, event, or performance

 

Who Can Apply
Applicants must meet all of the following criteria:

  • An individual artist (No groups, collaborations, companies or organizations.)
  • Resident of the Seattle area at the time of application and through completion of the fellowship period able to provide proof of residency if selected
  • Age 18 or older
  • Cannot be a current staff, board, or committee member of Hugo House
  • Cannot be a graduate or undergraduate student in any degree program during the fellowship period

 

Selection Process & Criteria

Applications are reviewed by Hugo House staff and a panel of writers working in a variety of disciplines. The panel will select program participants based on the following criteria:

  • Artistic excellence of work samples
  • Quality of the proposed project
  • Feasibility of and ability to complete the project

 

 Application Materials

Applications must include the following items (collected in a single file):

  • Artist biography
  • Artist résumé/CV
  • Project description
  • Writing sample and description (as outlined by the guidelines below) 

Incomplete application or applications that do not follow the submission guidelines will not be considered. Only one application per writer annually.

Artist Biography

Your biography should include information indicative of your writing life and aspirations. (Maximum 150 words)

Artist Résumé/CV

You résumé/CV should include professional and academic experience; awards; publications; and other achievements pertinent to your writing. (Maximum 2 pages)

Project Description

The project description should be 1-2 pages and include: 

  • An overview of the project
  • Your goals for the project (e.g., finishing a draft of a novel or writing and performing a monologue)
  • How this project will support your growth as a writer
  • How this project would benefit from the support of the Made at Hugo House program

Writing Sample and Description

The writing sample description should give context to the writing samples and explain if they are complete works, excerpts, or works-in-progress, as well as how they fit with the proposed project or represent the applicant’s work as a whole (maximum 100 words).

Manuscript Guidelines

Please submit a writing sample of up to 15 pages, plus a cover page with your work sample description. All samples must be submitted as Word documents or PDFs (.doc, .docx, and .pdf only) in a 12-point font size. Prose should be double-spaced. Each page should be numbered and include your last name. Submit your best writing.

 

Deadline & Notification

Applications to the Hugo Fellowship are due by March 31. No late applications will be accepted. Applicants will be notified by June 1.


Questions?

Contact Rob Arnold: robarnold@hugohouse.org

 

SELECTION CRITERIA

Applicants for the position should be practicing, published writers of poetry as well as accomplished and dedicated writing teachers who are experienced working with writers of all levels in a traditional workshop setting, as well as on a one-on-one basis as a mentor offering criticism and professional-development advice. 

Applicants should have a specific artistic project they are working on during their residency (e.g., developing a manuscript for publication) and should have a special interest in helping writers become better writers and fostering an appreciation of the craft.

Previous writers-in-residence include Laura Da', Anastacia-Reneé, Rebecca Brown, Charles Mudede, Wendy Call, Karen Finneyfrock, David Wagoner, Kathleen Alcalá, and others.

Applications are due by March 31, 2021. Responses will be sent by June 1. Please submit the application through Submittable. Full details regarding the application process are below.


EXPECTATIONS

Duration: Sept. 15, 2021, through June 15, 2022. The term is renewable at the discretion of Hugo House with a two-term limit.

Mentorship: Writers-in-residence hold weekly office hours (45 hours over nine months per term) where they mentor Hugo House community members by offering criticism on their writing projects as well as professional-development advice about the writing process, finding an agent, publishing, and other writerly concerns in a one-on-one setting. Writers-in-residence are responsible for coordinating their own appointments and must maintain a log of appointments for tracking and grant purposes. An office is provided for meetings and for writers-in-residence to have space to work on their artistic projects.

Writers-in-Residence will mentor Hugo House Fellows, meeting with them 5-6 times per year.

Community Outreach: Writers-in-residence act as ambassadors of Hugo House and advocates for writing in the community. Hugo House staff will oversee efforts of community outreach. We require Writers-in-Residence to offer 3 separate workshops/lectures/presentations outside of Hugo House’s location to communities with little access to the arts; and participate in 2 readings at Hugo House (organized by Hugo House); and curate, host, or participate in other Hugo House events and/or development activities as needed or available.

Teaching: The writer-in-residence teaches a minimum of two six-week classes per calendar year (subject to approval) as part of the Hugo Classes program. The writer will receive separate compensation for teaching.

 

COMPENSATION

$500 per month stipend for nine months, plus additional compensation for Hugo Classes; access to a vibrant and growing community of, by, and for writers; an opportunity to work with a committed staff in a creative work environment; and support and encouragement for artistic projects. Each writer-in-residence has access to a shared writing office at Hugo House to work on their writing project, or hold meetings.

 

TO APPLY

Write a cover letter of no more than 500 words that includes a description of your potential residency; your artistic project; your plans/ideas for community outreach; and your teaching/mentoring philosophy. Please include a writing sample (maximum of 10 pages) and curriculum vitae.

Applications are due by March 31, 2021, and will be judged by a panel of Hugo House staff, and community members.

Questions may be addressed to robarnold@hugohouse.org

 

Hugo House is committed to equity and employs teachers of all backgrounds. Professional and academic opportunity is a privilege. If you do not meet some of the eligibility requirements, but have demonstrated success in other categories, our panel will weigh the components of your application accordingly. 

 

 

At Hugo House, we present more than 100 events each year, ranging from readings of new work commissioned as part of our Literary Series to book launches for emerging writers. If you're interested in reading or presenting an event in our space, please complete the following form. Please submit a CV and sample of your work.

For rental requests, please visit our rentals page.

Hugo House