Job Title: Business and Operations Manager   

Reports to: Executive Director              

Summary: Hugo House has a big opportunity for a talented, versatile manager who will lead a major transformative project: overseeing this literary center’s transition to a new 10,000 sq. ft. facility, which will be constructed and built-out to serve the needs of a broad community of writers and readers. As a key member of the management team, this individual will handle budgeting, planning, HR, and evaluation for Hugo House’s operations and programs (creative writing classes, readings, events, and residencies). The ideal candidate is hardworking, tech savvy, and data-driven with strong analytical skills.


KEY RESPONSIBILITIES


BUSINESS OPERATIONS

  • Manage business plan, overseeing all program initiatives, providing accountability, and tracking progress
  • Provide financial oversight: develop the annual budget, revise contracts, review bookkeeping, and ensure compliance
  • Assess programs and business performance, using clear metrics tied to key strategies
  • Build efficiencies with existing programs and support the launch of new programs
  • Set and implement policies to improve administrative work flows
  • Lead the facilities task force of the Board of Directors and oversee the finance committee

 

FACILITY

  • Manage facility project with Executive Director; work closely with developers, architects, and all other relevant parties to build a permanent home for Hugo House
  • Research and book offsite events during Hugo House’s time in its temporary location 
  • Ensure that facilities are clean and comfortable for staff and patrons

 

HUMAN RESOURCES

  • Lead  hiring and training for all personnel 
  • Administer policies and benefits including health insurance, leave, vacation, sick pay, 403b plan, etc.

 

TECHNOLOGY

  • Manage all information technology systems in partnership with contractors
  • Steward patron database, assuring accuracy
  • Oversee physical systems, such as phones, computers, and servers
  • Lead digital development, exploring and implementing new technologies

 

QUALIFICATIONS

  • Bachelor’s degree
  • Strong understanding of financial processes
  • Experience in budget development and oversight
  • Two to five years’ experience as an operations manager or equivalent
  • Strong analytical capabilities, moving from data to analysis to implications and actions
  • Demonstrated leadership and vision in managing major projects and initiatives
  • Proficiency with Microsoft Office; expertise with Excel spreadsheets; knowledge of relational databases such as CiviCRM; comfort with WordPress
  • Must have excellent writing and verbal communications skills
  • Exceptional organizational skills
  • Ability to prioritize and work independently
  • Team orientation and willingness to work with others to solve problems
  • Ability to look at situations from several points of view
  • Self-starter who relishes digging in and finding solutions
  • Ability to exercise judgment and discretion in handling sensitive and confidential issues
  • Accuracy and close attention to detail
  • Ability to seek advice and delegate responsibilities effectively
  • Excellent interpersonal skills and a collaborative style
  • A passion for the arts—especially literature—is a plus

 

Title VII of the Civil Rights Act of 1974 prohibits discrimination in employment. Recognizing its legal as well as social obligation to afford equal opportunity, Hugo House maintains an affirmative action policy as part of its inclusive hiring practices. It is Hugo House’s intent to maintain a diverse work force that represents our community. Our approach to diversity is intended to provide not only equal employment opportunities to minorities, women, and persons with disabilities, but also to recognize and value people with ethnic, cultural, and other differences, such as religion, ancestry, language, national origin, culture, age, gender, sexual orientation, and marital status. 

Job title: Development Director

Reports to: Executive Director 

PurposeTo develop meaningful relationships with the community, philanthropic organizations, businesses, and individuals and secure financial resources to support the continuing operation and growth of Hugo House and its programs.

JOB SUMMARY

The Development Director will be responsible for managing ongoing development efforts, and be at the forefront of a major capital campaign for one of Seattle’s most beloved arts organizations.

After nineteen years of operating in an iconic Victorian house, Hugo House has entered an exciting new phase of its history.  Since 2012, Hugo House has focused on program growth and expansion, and now has the opportunity to build a beautiful new home in our longstanding Capitol Hill location. This transformation will propel Hugo House firmly into its own as a nationally recognized literary organization of the highest caliber, where writers flourish and literature is supported at its source. This is an excellent opportunity for someone to be a part of this major transition.

FUND RAISING PLANNING AND MANAGEMENT

  • Assist in annual budgeting process and goal setting
  • Evaluate and report development budget progress and receivables
  • Manage all forms of individual giving at Hugo House; including major donors, fundraising events and campaigns, and oversee membership program
  • Research and cultivate prospective individual, corporate and foundation donors
  • Coordinate government, corporate, and foundation grant writing and preparation of progress and final reports to funders
  • Attend events and meetings to further donor relationships
  • Utilize database to cultivate, track, and acknowledge donors including in-kind donations 

CAPITAL CAMPAIGN

  • Work with E.D. and consulting firm on capital campaign
  • Coordinate campaign prospect and donor data management
  • Identify and apply for grants to support capital campaign

DONOR COMMUNICATIONS

  • Develop and distribute the annual report and other donor communications
  • Assure quality donor relations in-house and in the community, including foundation funders 

PERSONNEL

  • Support a culture of philanthropy among staff and volunteers, including board members
  • Collaborate with administrative and support staff on all aspects of development from strategic planning to execution to reporting
  • Coordinate and collaborate with the board fund development committee
  • Manage development staff, interns, and volunteers

POSITION QUALIFICATIONS

  • Bachelor’s degree
  • A minimum of 5 years of development experience in the nonprofit sector
    • Individual & major donor relations
    • Annual fund management
    • Membership management
    • Grant writing
    • Event production
  • Demonstrated proficiency in Microsoft Word, Excel, and QuickBooks
  • Experience with mail merges using Excel spreadsheets
  • Experience managing relational databases
  • Must have strong writing and verbal communications skills
  • Exceptional organizational skills; ability to prioritize and work independently
  • Must be a self-starter
  • Must be willing to work in a team environment to solve problems and further mission
  • Must enjoy working with philanthropic organizations and individuals
  • Ability to exercise judgment and discretion in handling sensitive and confidential issues and information
  • A passion for the arts and especially literature
  • Familiarity with capital campaigns a plus

JOB CONDITIONS

  • This job requires expertise with computers, ability to lift 20-35 pounds, and navigate stairs.
  • Salary is commensurate with experience.
  • This is a full-time position.
  • Benefits include health insurance and 403(b) retirement matching plan.
  • Please submit your resume and cover letter below. (Applicants are urged to read about Hugo House and its mission at hugohouse.org before choosing to submit.)

Title VII of the Civil Rights Act of 1974 prohibits discrimination in employment. Recognizing its legal as well as social obligation to afford equal opportunity, Hugo House maintains an affirmative action policy as part of its inclusive hiring practices. It is Hugo House’s intent to maintain a diverse work force that represents our community. Our approach to diversity is intended to provide not only equal employment opportunities to minorities, women, and persons with disabilities, but also to recognize and value people with ethnic, cultural, and other differences, such as religion, ancestry, language, national origin, culture, age, gender, sexual orientation, and marital status. 

Hugo House has two performance spaces: the 1700-sq-ft backyard and the Cabaret, both of which are available for rental on a case-by-case basis.

The Backyard allows seating for 150 with extra space for tables or additional guests as needed. Enclosed from street traffic by hedges of tall Thuja trees, the open space is ideal for any outdoor, private occasion. Rate of $65 per hour.

The Cabaret has a 64-sq-ft wooden stage and comfortable seating for 60. Basic lighting and a small PA system and speakers are also available. Rate of $75 per hour.

Classrooms range from 300 to 500 square feet and accommodate roughly 16-20 seats around a table. Rate of $55 per hour.

If you're a Hugo House member, please simply submit your request form below and a Hugo House staff person will be back in touch within 2-3 business days to coordinate logistics and capture your payment. 
  • 1 month commitment (30 days)  $175
  • 3 month commitment - $420 (Save 20%) – available until June 1, 2017
  • 6 month commitment - $735 (Save 30%) – available until March 1, 2017

Hugo House has two performance spaces: the 1700-sq-ft backyard and the Cabaret, both of which are available for rental on a case-by-case basis.

The Backyard allows seating for 150 with extra space for tables or additional guests as needed. Enclosed from street traffic by hedges of tall Thuja trees, the open space is ideal for any outdoor, private occasion. Rate of $65 per hour.

The Cabaret has a 64-sq-ft wooden stage and comfortable seating for 60. Basic lighting and a small PA system and speakers are also available. Rate of $75 per hour.

Classrooms range from 300 to 500 square feet and accommodate roughly 16-20 seats around a table. Rate of $55 per hour.


Scribes provides an opportunity for middle- and high-school students to engage with the creative-writing community and to participate in fun and mind-stretching programming that includes instruction from accomplished writers, writing exercises, interdisciplinary field trips, and exposure to a diverse range of genres, forms, and writers.


Sessions are facilitated by professional writers who will help you bring out the best in your work. Each session is composed of 20 students and two literary teaching artists. Class runs for two weeks, Monday–Friday, 10 a.m.–4 p.m. Students readings are presented to the community at the end of each session on Thursday evening. Student work will be published online on our Young Writers Blog.

This summer we are continuing our successful Scribes partnership with EMP Museum at the Seattle Center and are introducing a new partnership with MOHAI (Museum of History and Industry) in South Lake Union. These camps are modeled after our traditional Scribes camp, so still expect activities and instruction in all genres (fiction, nonfiction, and poetry, along with experimental forms). Instructors will integrate museum exhibits into the overall Scribes curriculum, and students will tour the museums with a writer's eye.

For more information about these camps, please refer to our Scribes page online or contact Scribes coordinator, Angela Wilhite.


Available Sessions:

  • Scribes at MOHAI (Session IV): July 25-August 5, 2016  (for students completing 8th-12th grades) only 2 spots left
  • Scribes at Hugo House (Session V): August 8-19, 2016  (for students completing 9th-12th grades) 
  • Scribes at Hugo House (Session VI): August 8-19, 2016  (for students completing 9th-12th grades) 


Closed Sessions:

  • Scribes at EMP (Session I): July 11-22, 2016  (for students completing 8th-12th grades)  
  • Scribes at Hugo House (Session II): July 18-29, 2016  (for students completing 7th-8th grades) 
  • Scribes at Hugo House (Session III): July 18-29, 2016  (for students completing 9th-12th grades)


Instructors: The camp is taught by experienced local and visiting teaching artists, all who design unique curriculum and interactive writing activities. Recent teaching artists include O. Henry Story Prize winner Emma Törzs, New York Times Editor's Choice recipient Peter Mountford, and Iowa Writers Workshop alumna and Kundiman fellow Jane Wong. The camp also features several guest artists providing a diverse instruction experience.

Tuition: With the exception of Scribes at EMP, all camps have a tuition of $725. Scribes at EMP is $700 and 10% off tuition for EMP members. 

Financial Aid: Need-based full and partial scholarships and payment plans are available. Once admitted, we will email your family a need-based scholarship application. Please contact Angela with any questions.

Application Process: Interested students apply to Scribes via an online application (personal statement + short writing sample). We are looking for students who are excited about writing, are interested in learning how to talk about their writing process and challenges, and are ready to be contributing members of a creative literary environment. All skill levels are welcome. 

Once submitted, you will receive an electronic notification that your application has been received. Once it is reviewed, you will be contacted about acceptance and then sent a tuition invoice. 

Acceptances are rolling--you can expect a notification within two weeks of applying.


Have a question? Please contact Hugo House (welcome@hugohouse.org) or 206-322-7030.




Parent/guardian, please complete the following form to request a Scribes tuition payment plan.

Payment plan facts:

  • Payment plans do not require proven need
  • Tuition must be paid in full one week prior to start of session. 
  • All provided information is confidential.
  • If you qualify for a scholarship, you can also request a payment plan
We will contact you to set up a payment schedule that works for your family.

Please contact Hugo House (welcome@hugohouse.org or 206-322-7070) with any questions.

Parent/guardian, please complete the following form to request a need-based scholarship.

Scholarship facts:

  • Full or partial scholarships are granted based on financial need. 
  • Families will be sent a tuition invoice with the tuition due date less the granted scholarship.
  • All provided information is confidential. 
We follow King County Housing Authority guidelines on low-income status. However, we understand that special circumstances could provide reasoning for tuition assistance.

Please contact Hugo House (welcome@hugohouse.org or 206-322-7030) with any questions.

Ends in 6 days, 20 hours

Arts Administration & Programs Support Internship 

Reports to: Richard Chiem - Finance & Evaluation 

Purpose: To support the administration and evaluation of programs at Hugo House

Duration/Hours: 6 months, 8-12 hours a week. Hours will usually be completed sometime Monday – Friday, between 9 a.m. and 5 p.m. The internship can be extended based on applicant’s availability and interest.

POSITION SUMMARY

·         Assist with the evaluation of programs at Hugo House, including classes and special events

·         Tracking program attendants and evaluating audience surveys

·         Organize archived files

·         Special projects as needed 

Position Qualifications

·         Excellent organizational skills

·         Ability to work independently

·         Proficient in Microsoft Office

·         Database experience preferred

·         Passion for writing and the arts

This internship requires expertise with computers, ability to lift 20-35 pounds, and navigate stairs.


Ends on October 3, 2016

Hugo House is now accepting applications for the 2016-2017 Young Writers Cohort!

The Young Writers Cohort is an opportunity for young writers who are deeply committed to their writing craft and are seeking deeper literary and community engagement. The Young Writers Cohort is a competitive school year round program that offers an MFA-like experience for talented high school aged writers. Each cohort member devotes over 80 hours over eight months to workshopping, studying contemporary poetry and prose, submitting work to literary journals and presses, and attending readings and events. The Cohort is responsible for promoting and emceeing Stage Fright, the monthly open mic, and will be organizing the soon-to-be-launched online youth anthology. 

The Young Writers Cohort is selected on the basis of a written application. We are looking for youth who have a strong commitment to writing and who have a desire to work in a fun and collaborative team environment. 

Commitment Requirements:

  • 10 hours commitment per month--spent attending Cohort meetings, emceeing Stage Fright, writing and revising new work, attending readings and events, researching literary journals and presses, and more
  • Bi-weekly cohort meetings at Hugo House on Wednesdays, 4-6pm
  • Attend and host monthly open mic from 7:00-8:30pm
  • School year-round commitment from October--end of May


Applications open: September 8, 2016

Applications due: October 3, 2016

This is an unpaid humanities-focused volunteer opportunity. Participation can be used as a personal or academic project.