Position: Adult Education Manager

Reports to: Education Director

Classification: Full Time, Exempt

Salary & Benefits: $50,000–$60,000 salary, generous holiday and vacation, plus medical, dental, and vision benefits, and discounts on Hugo House classes

Schedule: Monday–Friday, with some evenings and weekends; some flexibility in schedule

Start date: As soon as possible


Hugo House Mission:

Hugo House is a nonprofit literary arts organization located in Seattle with a 20-year history as the city's hub for writers. In the fall of 2018, Hugo House moved into a new facility in the heart of the city, which has enabled dramatic growth in classes and event programming. One of the nation’s leading community-based centers for the literary arts, Hugo House has a vision to open the literary world to anyone who loves books or has a drive to write. Hugo House offers year-round creative writing programming for adults and youth, including everything from single-day classes to year-long workshops, readings and events, open mic nights, and summer writing camps.


Position Overview

This position provides key vision for all of Hugo House’s educational programming, including lectures, workshops, community partnerships, our Coaching & Mentorship program, our Fellows program, and our Writers-in-Residence. The Education Manager works collaboratively with colleagues to implement the shared vision and mission. It is important to be able to balance detailed, data-driven planning and program implementation with higher-level strategy and leadership.


Program Development, Implementation, and Evaluation:

  • Collaborate with Education staff and other departments to create, schedule, implement, and evaluate public programs related to Hugo House’s mission, community partnership programs, the Coaching & Mentorship program, the Fellows program, and the Writers-in-Residence.
  • Participate in decision-making discussions of ongoing organizational planning, challenges, key events, etc.
  • Evaluate and update program evaluation and implement mechanisms for community feedback.
  • Work with Development department to assess funding needs for programs, assist with grant applications and sponsor relationships as needed.
  • Work with Marketing department to promote classes and other programs.


Community Partners & Outreach:

  • Develop partnerships with community organizations and/or audiences to create programming that relates directly to Hugo House’s mission.
  • Manage relationships with community organizations who partner with Hugo House on educational programming.
  • Appreciate teaching artists and community partners and create a welcoming environment across all programs.
  • Work with staff to create and oversee an Educator Advisory Board, with the goal of creating strong relationships with local teachers, students, and community organizations.


Administration:

  • Maintain recordkeeping and data for all Hugo House programs.
  • Collaborate with Education, Finance, and Executive Directors to create and manage the budget for Education department.
  • Create and adhere to Hugo House policies to assure the safety, professionalism, and well-being of staff and students.
  • Participate in professional development and networking opportunities for arts professionals, both locally and nationally.


Skills & Qualifications:

  • Share Hugo House’s commitment to building an antiracist organization.
  • Minimum 3 years of experience in education, arts, or related fields.
  • Knowledge of and enthusiasm for writing, reading, storytelling, and audience engagement.
  • Time management skills, the ability to balance many projects and priorities at once.
  • Ability to work collaboratively as part of team, with an open, positive, and learning-focused attitude.
  • Knowledge of and experience in audience development, community outreach, and audience research and evaluation.
  • Experience in teaching, training, and/or program facilitation.
  • Knowledge of best practices in human resources and employee engagement.
  • Ability to work evenings and weekends as programs schedule requires.


We encourage applications from BIPOC (Black, Indigenous, and people of color) and other people underrepresented in literary arts administration. Hugo House is committed to becoming an antiracist organization and strives to remove barriers that might discourage any person from working here. It is Hugo House’s intent to maintain a diverse work force that represents our community. Our approach to diversity is intended to provide not only equal employment opportunities to minorities, women, and persons with disabilities, but also to recognize and value people with ethnic, cultural, and other differences, such as religion, ancestry, language, national origin, culture, age, gender, sexual orientation, and marital status.

Job title: Development Associate

Reports to: Development Director

Position: Full Time, Exempt

Salary & Benefits: $40,000–$45,000 salary, generous holiday and vacation, plus medical, dental, and vision benefits, and discounts on Hugo House classes

Schedule: Monday–Friday, with evenings and weekends; some flexibility in schedule

Start date: As soon as possible


Hugo House Mission:

Hugo House is a nonprofit literary arts organization located in Seattle with a 20-year history as the city's hub for writers. In the fall of 2018, Hugo House moved into a new facility in the heart of the city, which has enabled dramatic growth in classes and event programming. One of the nation’s leading community-based centers for the literary arts, Hugo House has a vision to open the literary world to anyone who loves books or has a drive to write. Hugo House offers year-round creative writing programming for adults and youth, including everything from single-day classes to year-long workshops, readings and events, open mic nights, and summer writing camps.


Position Overview:

Identify and apply for grant and foundation support to fund Hugo House programming. Engage and support Hugo House patrons, donors, members, and volunteers. Provide administrative support to executive and development staff, including database management. Requires occasional evening hours.


Core Duties:

  • Coordinate government, corporate, and foundation grant writing and preparation, as well as final reports to funders.
  • Administer membership program, which includes timely communications to expiring, lapsed, and new members.
  • Maintain accurate member information in database and schedule for renewals.
  • Process gifts and enter gift and donor data into database.
  • Prepare and track formal acknowledgment letters and ensure information is entered into database.
  • Support donor communications including: mailings, donor acknowledgements, and donor benefits in a timely and efficient manner.
  • Record and track donor and prospect activity.
  • Maintain strict confidentiality about all donor information.


Volunteer Coordination:

  • Recruit, hire, and oversee volunteers including tracking and recording volunteer hours.


Board Cultivation:

  • Coordinate board meetings; distribute agenda packets, track and assist communications, and maintain paper and online records.
  • Assist with scheduling and managing board committee meetings.


CRM Database Management:

  • Direct responsibility for maintenance and management of CRM database.
  • Maintain data integrity and ensure accuracy of patron and purchase records (donation entry, class tracking, refunds, and membership).
  • Generate reports and pull data as needed.
  • Train front desk staff and colleagues on database usage, as needed.
  • Resolve inconsistencies, user issues, and concerns.


Skills & Qualifications:

  • Share Hugo House’s commitment to building an antiracist organization.
  • Experience in and/or familiarity with nonprofit fundraising, 1–2 years.
  • Familiarity with literature and/or contemporary writers a plus.
  • Excellent written and verbal communication skills.
  • Meticulous attention to detail.
  • Ability to learn and adapt quickly.
  • Initiative and the ability to think critically.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Experience with CRM database maintenance (Salesforce preferred), including running reports and pulling data.
  • Strong organizational skills.
  • Excels at staying on top of multiple deadlines.
  • Demonstrated excellence in judgment, problem solving, and decision-making.
  • Discretion with privileged information.
  • Must be able to prioritize and work independently and also enjoy working closely with team members.


We encourage applications from BIPOC (Black, Indigenous, and people of color) and other people underrepresented in literary arts administration. Hugo House is committed to becoming an antiracist organization and strives to remove barriers that might discourage any person from working here. It is Hugo House’s intent to maintain a diverse work force that represents our community. Our approach to diversity is intended to provide not only equal employment opportunities to minorities, women, and persons with disabilities, but also to recognize and value people with ethnic, cultural, and other differences, such as religion, ancestry, language, national origin, culture, age, gender, sexual orientation, and marital status.

Job title: Events Curator

Reports to: Executive Director

Classification: Full Time, Exempt

Salary & Benefits: $40,000–$45,000 salary, generous holiday and vacation, plus medical, dental, and vision benefits, and discounts on Hugo House classes

Schedule: Monday–Friday, with evenings and weekends; some flexibility in schedule

Start date: As soon as possible


Hugo House Mission:

Hugo House is a nonprofit literary arts organization located in Seattle with a 20-year history as the city's hub for writers. In the fall of 2018, Hugo House moved into a new facility in the heart of the city, which has enabled dramatic growth in classes and event programming. One of the nation’s leading community-based centers for the literary arts, Hugo House has a vision to open the literary world to anyone who loves books or has a drive to write. Hugo House offers year-round creative writing programming for adults and youth, including everything from single-day classes to year-long workshops, readings and events, open mic nights, and summer writing camps.


Position Overview:

To program high quality literary and arts events that enlighten, challenge, educate, and entertain audiences, and to raise the profile of Hugo House locally and nationally. To present a lively mix of readings, panels, craft talks, interviews, and other events featuring renowned writers, emerging and emerged writers, and talented new writers. Manage theater rental program.


Event Management:

  • Work closely with the executive director to develop long-term plans for innovative and exciting programming
  • Plan, produce, and evaluate all readings, panels, and other events
  • Stay current with the writers and trends in the literary arts locally and nationally
  • Communicate with writers or their representatives for events, including bookings and handling all queries about potential programs
  • Track information and evaluate the success of events
  • Assist in booking a select number of renowned writers for master classes
  • Work closely with other staff to ensure event details are well planned and executed
  • Work closely with marketing staff to plan promotions of events
  • Work with finance staff to structure annual events budget, including proposing new revenue structures to support programs
  • Monitor budget, ensuring that events are falling within allotted annual goals
  • Emcee selected events, including major series, and coordinate necessary staffing
  • Build on existing or establish new relationships with key organizational partners, both locally and nationally
  • Manage co-curators of special events
  • Lead the search for offsite venues, as needed, and negotiate terms


Event Coordination:

  • Coordinate travel and lodging for authors who are coming from out of town
  • Attend and oversee readings and events as needed or coordinate staff who will do so
  • Manage presenters before, during, and after Hugo House events
  • Track and assess event requests for house programming
  • Work with finance & operations director to manage and analyze event evaluation
  • Oversee tech and setup for on and offsite events
  • Coordinate book sales with partner bookstores
  • Manage internal events calendar


Skills & Qualifications:

  • Share Hugo House’s commitment to building an antiracist organization
  • Thorough knowledge of contemporary writing and writers, including a deep and wide network of connections within the national literary community
  • Entrepreneurial mindset, adaptability, creativity, and innovate thinking
  • Extremely organized, even in fast-paced, complex organization, and able to work toward achieving long-term goals
  • Capacity to work effectively with highly collaborative staff
  • Outstanding written and oral communication skills, including public speaking skills
  • 2–5 years of experience producing literary events and/or conferences
  • Familiarity with Microsoft Office, including Excel and PowerPoint
  • Ability to monitor and manage budgets


We encourage applications from BIPOC (Black, Indigenous, and people of color) and other people underrepresented in literary arts administration. Hugo House is committed to becoming an antiracist organization and strives to remove barriers that might discourage any person from working here. It is Hugo House’s intent to maintain a diverse work force that represents our community. Our approach to diversity is intended to provide not only equal employment opportunities to minorities, women, and persons with disabilities, but also to recognize and value people with ethnic, cultural, and other differences, such as religion, ancestry, language, national origin, culture, age, gender, sexual orientation, and marital status.

Position: Bookkeeper – Accounts Payable

Reports to: Finance Director

Classification: Part-time, non-exempt

Salary: $20–$25/hour

Start Date: As soon as possible


Hugo House Mission:

Hugo House is a nonprofit literary arts organization located in Seattle with a 20-year history as the city's hub for writers. In the fall of 2018, Hugo House moved into a new facility in the heart of the city, which has enabled dramatic growth in classes and event programming. One of the nation’s leading community-based centers for the literary arts, Hugo House has a vision to open the literary world to anyone who loves books or has a drive to write. Hugo House offers year-round creative writing programming for adults and youth, including everything from single-day classes to year-long workshops, readings and events, open mic nights, and summer writing camps.


Position Overview:

The person in this position is a key Hugo House staff member, responsible for the full accounts payable cycle, ensuring payments to vendors and independent contractors are processed in an efficient and timely manner. This position will also maintain records and tracking for contract signatures and W-9s.


Job Summary:

  • Payment of invoices to vendors and independent contractors based on check requests approved by supervisors. Reconcile with AP tracking documents to ensure accuracy.
  • Code expenses into QuickBooks to the correct GL account based on the nature of the expense.
  • Print checks. Obtain authorized signatures for checks and distribute. Maintain tracking documents to ensure all vendors and independent contractors have been paid.
  • Receive weekly downloaded credit card expenses and code into QuickBooks. Ensure all receipts have been filed with a copy of the credit card purchase request form.
  • Ensure accurate filing/recordkeeping for all AP payments and backup documentation.
  • Review stale checks and reprocess as necessary.
  • Maintain tracking documents to ensure all vendors and independent contractors have submitted proper paperwork before services are rendered.
  • Send out contracts for signature via DocuSign. Set up new vendors in QuickBooks before payment, obtaining W-9 forms and coding as 1099 vendors when appropriate.
  • Provide other administrative support and bookkeeping tasks for Hugo House and its programs, as needed.


Skills & Qualifications:

  • Share Hugo House’s commitment to building an antiracist organization
  • Minimum of 2 years experience in Bookkeeping or Accounts Payable procedures
  • Ability to work with detailed information with a high degree of accuracy
  • Ability to be accurate and meet deadlines in a high-volume setting
  • Ability to learn and follow procedures quickly
  • Embraces process improvement and is comfortable making recommendations
  • Strong organizational skills
  • Experience using QuickBooks or similar accounting software
  • Experience using Microsoft Office applications including Excel reference functions
  • Preferred availability of at least two eight-hour shifts per week


We encourage applications from BIPOC (Black, Indigenous, and people of color) and other people underrepresented in literary arts administration. Hugo House is committed to becoming an antiracist organization and strives to remove barriers that might discourage any person from working here. It is Hugo House’s intent to maintain a diverse work force that represents our community. Our approach to diversity is intended to provide not only equal employment opportunities to minorities, women, and persons with disabilities, but also to recognize and value people with ethnic, cultural, and other differences, such as religion, ancestry, language, national origin, culture, age, gender, sexual orientation, and marital status.

THANKS FOR PROPOSING A CLASS AT HUGO HOUSE

Please fill out the course information as completely as possible. Submit by October 3rd for priority consideration for the Spring 2022 catalog. Questions? Contact the Education team: education@hugohouse.org 

If you haven't yet taught at Hugo House, PLEASE be sure to attach your resume/CV and teaching philosophy. We also recommend familiarizing yourself with our previous course offerings before submitting.
SELECTION CRITERIA & LOGISTICAL INFORMATION


When selecting courses, we are looking for a fit with our current curricular needs, including a balance of genre, skill-level required of the students, and platform (such as workshop, generative, reading). When hiring teachers, we consider a combination of prior teaching experience, publication history, and the strength of teaching evaluations from Hugo House or other institutions. We're equally committed to hiring a teaching corps that's representative of different and diverse backgrounds, including but not limited to diversity of ethnicity, sexual orientation, gender, age, religion, ability and culture.

An education committee of Hugo House staff members reviews all class proposals. The committee of seven is comprised of active writers and students who represent a range of ages, ethnicities, genders, religions and backgrounds. 

The basics:

  • A two-hour, multi-week class may be scheduled Mondays through Thursdays at 10 a.m., 1;10 p.m., 5 p.m., or 7:10 p.m., or weekends from 10 a.m.-noon, or 1 p.m. - 3 p.m.
  • A one-day class generally meets for three hours, either from 10 am - 1 pm or from 1-4 p.m. We occasionally run longer one-day classes or two-day classes, depending on space availability.
  • Alternate schedules may be possible. Please ask. 
  • COVID-19: The majority of classes are being held online through Zoom or Wet Ink. Please indicate if you are willing to teach in-person using the class location selection.
  • Generally, class enrollment is set at a maximum of fifteen and a minimum of five. If fewer than five students register for a class, it will be cancelled.
  • Pay rate for classes is $10.50 per teaching hour times the number of registered students in your class, and $11.00 per teaching hour after running 10 classes.


SAMPLE COURSE DESCRIPTIONS

Minor Feelings: An Asian American Reckoning Each week we will discuss an essay from Cathy Park Hong’s provocative new book of essays, Minor Feelings, and freewrite about our own personal  experiences as Asian Americans, interrogating themes such as: coming of  age, the model minority myth, class, the white gaze, microaggressions,  shame, family, language, and community. Let’s get personal and political  as we examine what connects us or holds us apart in a candid and safe  space for exploration.  

Intro to the Short Story “Where does one begin?” asks Amy Hempel in an essay on short stories. Her answer: “With obsession and nerve and ground worth reporting on.” This two-day introduction lays down a few simple but fundamental craft concepts related to writing short stories. Students will generate and share new work in class while we look at the bold and felicitous work of pros like Hempel, Denis Johnson, Amy Tan, Jamaica Kincaid, Donald Barthelme, and Sandra Cisneros. Students should be willing to risk vulnerability and intimacy. They can expect to come away with two beginnings to new short stories.

Please select one class from our Fall Catalog for your application. You will be notified of scholarship decisions on Aug. 23, 2021.

Hugo House wants to help anyone interested in writing or with a love of books have access to the writing classes they desire. Scholarship applications are evaluated by a group that considers a combination of your location, historic exclusion by literary institutions, financial need, and previous writing class experience. We especially encourage applications from BIPOC, LGBTQ, and other underrepresented voices.

We ask that you choose one class for your application. If you’re concerned about your class filling up, please apply as soon as possible. Your spot will be held in the class until after scholarship decisions are made. If we are not able to provide you with a scholarship this quarter, you will have the chance to register for the class at a discount and with a payment plan. Book Lab, Freelance Going Pro, the Writer’s Welcome Kit, and Yearlong classes are not available for scholarships.

We grant up to two scholarships per student each year.

For the application, we ask that you include contact and financial information and there are two optional demographic questions. We also ask:

  • What do you hope to learn or gain from this course?
  • Are there circumstances that affect your annual household income?
  • Have you participated in writing classes/programs before at Hugo House or similar writing institutions?
  • Are there factors which have limited your access to writing classes?

The Scholarship application for Summer quarter is now closed. Applications for Fall 2021 will be open from July 12–August 16. We will let you know scholarship decisions on August 23, 2021.

Applications for Winter 2022 will be open from November 1–December 6.

Applications for Spring 2022 will be open from February 8–March 14.

Applications for Summer 2022 will be open from April 25–May 23.

Applications for Fall 2022 will be open from July 18–August 22.

If you have any questions, email registrar@hugohouse.org or call (206) 322-7030. ​

Financial Need

One question on our application is about financial need and we’ve included a guidelines below. We know income does not tell the whole story, so if you’re going through something that affects your ability to pay for a class, please let us know and you will still be looked at for a scholarship. We do not ask for proof of income.

Household Size – Household Income

1 – $51,040 | 2 – $68,960 | 3 – $86,880 | 4 – $104,800 | 5 – $122,720 | 6 – $158,560 | 7 – $176,480

Finaliza el 16 de agosto de 2021.

Por favor seleccione una clase de nuestro catálogo de otoño para su solicitud. Se le notificará sobre las decisiones de becas el 23 de agosto de 2021.

Hugo House desea ayudar a cualquier persona interesada en escribir o que tengan un amor hacia los libros a tener acceso a clases de escritura que desean. Las solicitudes de becas son evaluadas por un grupo que considera su ubicación, exclusión histórica por parte de instituciones literarias, necesidad financiera y experiencia previa en clase de escritura creativa. Alentamos especialmente las solicitudes de BIPOC, LGBTQ y otras voces subrepresentadas.

Le pedimos que elija una clase para su solicitud. Si le preocupa que su clase se llene, solicite lo antes posible. Su espacio se mantendrá hasta que se tomen las decisiones sobre las becas. Si no podemos proporcionarle una beca este trimestre, tendrá la oportunidad de inscribirse en la clase con un descuento y con un plan de pago. Book Lab, Freelance Going Pro, el kit de bienvenida para escritores y las clases de un año no están disponibles para becas.

Concedemos hasta dos becas por estudiante cada año.

Para la solicitud, le pedimos que incluya información de contacto y financiera y hay dos preguntas demográficas opcionales. También preguntamos:

¿Qué espera aprender o obtener de este curso?

¿Existen circunstancias que afectan los ingresos anuales del hogar?

¿Ha participado anteriormente en clases y programas de escritura en Hugo House o en instituciones de escritura similares?

¿Existen factores que han limitado su acceso a las clases de escritura?

La solicitud de becas para el trimestre de verano ya se cuentra cerrada. Las solicitudes para el otoño de 2021 estarán abiertas del 12 de julio al 16 de agosto. Le informaremos sobre las decisiones de becas el 23 de agosto de 2021.

Las solicitudes para el invierno de 2022 estarán abiertas del 1 de noviembre al 6 de diciembre.

Las solicitudes para la primavera de 2022 estarán abiertas del 8 de febrero al 14 de marzo.

Las solicitudes para el verano de 2022 estarán abiertas del 25 de abril al 23 de mayo.

Las solicitudes para el otoño de 2022 estarán abiertas del 18 de julio al 22 de agosto.

Si tiene alguna pregunta, envíe un correo electrónico a registrar@hugohouse.org o llame al (206) 322-7030. ​

Necesidad financiera

Una de las preguntas de nuestra solicitud se refiere a la necesidad financiera y hemos incluido una guía a continuación. Sabemos que los ingresos no lo dicen todo, así que si está pasando por algo que afecta a su capacidad de pagar una clase, por favor, háznoslo saber y aún así serás considerado para una beca. No pedimos comprobante de ingresos.

Tamaño del hogar: ingresos del hogar

1 – $51,040 | 2 – $68,960 | 3 – $86,880 | 4 – $104,800 | 5 – $122,720 | 6 – $158,560 | 7 – $176,480

At Hugo House, we present more than 100 events each year, ranging from readings of new work commissioned as part of our Literary Series to book launches for emerging writers. If you're interested in reading or presenting an event in our space, please complete the following form. Please submit a CV and sample of your work.

For rental requests, please visit our rentals page.

Hugo House